Middle States Commission on Higher Education







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Institution Search

The Institutions page is used to search for institutional profile records contained in the Release One database using one or more of the search criteria listed below.  The results of the search will be displayed in a grid on the page. The records in the grid can be selected for Editing, Approving Expenses or Creating Invoices.


Search Criteria

  • Institution Code: Four digit code assigned to the institution. Can search for partial values (i.e. "05 searches for institutions whose code contains "05".
  • Institution Name: Name of institution. Can search for partial values (i.e. "SUNY" searches for institutions whose name contains "SUNY".
  • State Code: Two letter code for the state the institution resides in.
  • Institutions that are Approved for Invoicing: Institutions whose most recent profile has been "Approved for Invoicing".
  • Institutions that are not Approved for Invoicing: Institutions whose most recent profile has NOT yet been "Approved for Invoicing".
  • Institutions that have Been Invoiced: Institutions that have been invoiced for Dues in the current year.
  • Institutions that have Not Been Invoiced: Institutions that have NOT been invoiced for Dues in the current year.
  • Central Office (Yes/No): Institutions that are flagged as being a Central Office (i.e. "City University of New York Central Administration", "University System of Maryland Central Office"). Default value is "No".


Buttons and Other Objects

  • Add Institution: Navigates to the Institutions Maintenance page allowing the user to add a new institution.
  • Approve Expenses: Approves the calculated E&G Dues amount for the selected institutions.
  • Create Invoices: Creates Dues invoices for the selected institutions.
  • Search: Searches for institutions using the search criteria that you entered.
  • Clear: Clears the search criteria objects and the search results grid. 
  • Select all: Selects all viewable records in the search results grid. Note: you need to increase the value in the "Total Rows per Page" dropdownlist if you want select records that are on subsequent pages of data. 
  • Select none: Clears all viewable records in the search results grid. Note: you need to increase the value in the "Total Rows per Page" dropdownlist if you want clear records that are on subsequent pages of data.
  • Print: Displays the Run Report popup with "Report Area" Institutions selected. You can select the report that you wish to run.
  • Total Rows: The total number of records returned by the search,
  • Total Rows per Page: The total number of records in the grid that can be viewed on the page.



Columns Contained in the Search Results Grid

  • Checkbox: Initial column in the grid. Used to select records for various processes (e.g."Approving Expenses", "Creating Invoices",  "Running Reports", etc).
  • Code: Four digit code assigned to the institution. Link to navigate to the Institution Maintenance page.
  • Institution Name: Name of institution
  • Carnegie Classification: Carnegie Classification Type and Sub-Type.
  • Address Line #1: First line of the institution's address
  • State: Two digit code assigned to the institution's state.
  • Postal: Postal code of the institution's address.
  • Country: Name of country in institution's address.
  • Profile Date: Date of the institution's most recent profile.
  • Profile ID: Record number in the tblInstitutionProfile table.
  • ID: Record number in the tblInstitution table.
  • Edit: Link to navigate to the Institution Maintenance page.
  • Delete: Link to delete the institution record. Note: related records of child tables (e.g. tblInstitutionProfile, tblInstitutionAction, tblInstitutionBranch, etc.) will also be deleted as the database design uses "cascading deletes" in most of the tables. The delete will fail if related records exist in certain tables (e.g. tblInvoice, tblMeeting or tblRoster, etc.)
  • View: Link to navigate to the Institution View page.
  • Documents: Link to navigate to the Institution Documents Maintenance page. You can then view all documents uploaded during the Institutional Profile data collection process.


Notes


See Also

 

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